School is an organization where education is given to the students to make them capable for the battle of life and to make them learn on their own and teach one another. Prime duty of the teachers and staff members to plan and act for the welfare of the students. For this purpose, they need ample amount of time. If they get free from other work like data management especially if they are doing manually, they can think and work for the progress of students and school.
To fulfill this purpose, we have a software especially for school management which will save lot of time of teachers and other staff. In this software, we can plan our own fees structure, we can manage all the enquiries and admissions, generate fees reports and other necessary reports. We can manage library and all its functions in this software.
Every kind of stock and its sale purchase is also managed systematically with no ambiguity. SMS facility is also an attractive feature of this software through which we can send all kind of information to students and parents.
A school's business culture is totally different from other trades. Unlike, in other trades the businessmen purchase some goods, display in his shop and sell to customer on some profit. Accounting means to them simply sale and purchase. But, in case of school, it is not true. Money circulation in school depends on fees collection. Fees is collected under different heads viz. Admission Fees, Tuition Fees, Annual Charges, Sports Fees, Computer Fees, Smart Class Fees, Library Fees, Newspaper Fees, Amalgamated Funds, Building Funds, Development Charges etc.
Fees to be collected under these heads becomes due towards student at different intervals. For eg. Admission Fees is to be collected only once at the time of admission. Annual Charges, Amalgamated Funds, Development Charges are collected once in a year. Computer Fees, Tuition Fees, Sports Fees, Library Fees are collected every month or bimonthly. At any point of time we may need to check how much fees is collected under a particular head e.g. "Tuition fees".
In a school, there are various classes from Pre-Nursery to 12th. Every class has number of students. Some students belong to General category or SC, BC or staff children. A school needs to create their fee structure on the basis of class and category. for example "Tuition Fee" from class 2nd is 500 From General Category, 300 From SC/BC category; From 3rd Class "Tuition Fee" is 600 (General Category), 400(SC/BC) category etc.
Manually calculating fees head wise dues, keeping record of every student's payments, creating list of defaulter students, tracking every detail about an issue is very time consuming process and prone to mistakes. In today's busy schedule, everybody has shortage of time. When parents come for fee deposit in a school, operator ask them "In which class is your ward studying...?", "You belong to which category..?.", "Is there any Brother / sister...?", "Are you also using school transportation..?" etc. means in manual working it takes appx 5-10 mins to calculate fees receipt of one student. If there are 100 parents coming for fees payment in one day. It means
some of them have to wait for 3-4 hrs for their turn to come which in turn results in overhead expenses and anxiety among parents.
